Zenfolio Team Blog

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Mastering Access Control: Hidden Galleries and Photos

Mastering Access ControlIf you ever wanted to have a gallery that is not visible on your Home page but can be accessed by anyone with a URL, this is fairly easy to do with a handy Access Control trick. Some people refer to it as a "hidden" gallery.

Zenfolio offers powerful access settings, just need to be creative using them.

  1. Create a new Group on your Home page and make it Private under Access Control.

    This group will not be visible to your visitors, only to you.
  2. Inside this group, place a gallery with photos, and make this gallery explicitly Public under Access Control.

The result is that no one can navigate to this gallery through your Home page, but if you send someone a direct link to the gallery, they can view it without a password. This is not real security, but it works well for many situations when you want to keep photos semi-private.

Similarly, if you have a gallery with photos and you want to link to them from forums and other sites, but do not want regular visitors to find their way into this gallery, you can do the same: make the gallery Private, and make the photos inside the gallery Public for linking.

Comments

 

Tim said:

Would the public galleries, contained within a private group, get picked up by Google or other search engines? If they would not get picked up, then this is a really good feature. It would be like the Facebook photo application, where you can give out the direct link to people, but people searching cannot find the photos.

I find people don't seem to mind this type of security, which to be fair isn't really that secure, and as it avoids the need for a password, more people are likely to access it.

April 23, 2008 11:39 AM
 

Alex Peyzner [Zenfolio] said:

Not including a gallery (or any item for that matter) in Public Search is a separate check box under Access Control.

I completely agree that this it not security (as noted in the post), this is mostly for convenience.

April 23, 2008 9:50 PM
 

Thorne said:

Yeah, but how AWESOMELY convenient!  I thought I had figured out all the cool ins-and-outs of your wonderfully versatile access control, but this is a new one on me, and a DAMN USEFUL one.  (As you would probably guess, it opens doors that might not have even occurred to you.)  

The thing I am loving about the gallery versatility (that I haven't found anywhere else) is that it really allows me to tackle and integrate many different challenges in one place and interface.  With this power-user trick, for example, I could easily run a proofs shoot by a customer with no password hassles, and yet also no muddling up of my general public galleries.  

Previously (just yesterday, in fact), I thought I'd need to set up a different account to do that, if I didn't want the different purposes to get mixed up together.  

Thanks VERY much for sharing.  

April 25, 2008 11:58 PM
 

stan said:

This is very useful.. something new to apply.

Thx Zenfolio

April 28, 2008 8:19 AM
 

Jim said:

It seems to me that I tried this once, and while the hidden gallery could only be found with the URL, the photos themselves would turn up if someone did a search from my Zenfolio home page, even if Public Search had been disallowed.  I checked with Zenfolio support and they confirmed that was normal.  So be aware of that (or perhaps it's been changed by now, which I think it should be.)

April 29, 2008 3:19 AM
 

nuhhat said:

This is indeed a great feature. I used hidden galleries to show private pictures to friends and family while keeping the general public from it. I've even taken it a step further by using collections to only showcase the good photos from those hidden galleries to the public (and thus hiding the gallery link). One minor request is to have the "Photos By:" box removed for photos by me.

May 1, 2008 11:29 PM
 

Robert said:

So, I send the client the http link, right?  Just wondered if there is a way to make this link smaller.  I'd like to use my domain name followed by the project name.  I know it really doesn't matter, but I'm just trying to make things look tight.  

July 4, 2008 11:19 AM
 

Robert said:

Disregard my comment; I somehow ended up with a long url, but I have it figured out.  This is a very nice feature.

July 4, 2008 11:32 AM

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About Alex Peyzner [Zenfolio]

President / CEO of Zenfolio